Privacy Policy for Call for Volunteers

Personal Data Act (523/99), register description in accordance with section 10

Name of register

MyData 2017 conference volunteer register.

Register keeper

Open Knowledge Finland ry
Lapinlahdenkatu 16
00101 Helsinki

Person handling register matters

Viivi Lähteenoja,

Purpose of handling personal data

The main purpose of this personal data register is to act as an register for the MyData 2017 conference volunteers and people interested in volunteering. The register contains personal data submitted via the Call for Volunteers form. The data contained in the register may be handled for the purposes following:

  • Contacting potential volunteers with the intention of assigning them to volunteering tasks in the conference
  • Information distribution, communications, marketing, sales promotion and impact- and marketing-based research regarding the MyData 2017 conference
  • The operational requirements of the MyData 2017 conference
  • Planning and development of the MyData 2017 conference

Register data content

The speaker and programme contributor database for the MyData 2017 conference contains the following data:

  • Names
  • Phone numbers
  • Email addresses
  • T-shirt size
  • Areas of interest
  • Personal description
  • Other data required for communications in  the volunteer team

Normal data sources

Register data accumulate from:

Interested volunteers themselves, principally via the form

Normal relinquishment of data and transfer of data outside the EU and ETA

Personal data shall not be relinquished to third parties except as within the permitted or obligated limits of the valid legislation. Personal data may be transferred outside the European Union or the European Economic Area, namely to Trello service and Google spreadsheet -service. Personal data may, however, be relinquished to others with the customer’s own approval.

Register protection

The register is in IT format. Right of use to the register is held only by those in the service of the registrar and other designated persons who require the data in their tasks. They have the user IDs and passwords at their disposal. The information is protected by means of appropriate and up-to-date information technology-based solutions and data security.

Right to inspection and prohibition

According to the Personal Data Act, the customer has the right to inspection and error correction as well as the right to refuse both the delivery of electronic messages concerning offers and benefits and the use of personal data for direct marketing. If registrants wish to apply the right to prohibit or obtain more information with regard to the handling of their personal data, they may contact the person mentioned above who handles register matters. In the event that the customer wishes to apply his/her right to inspection, s/he must, in accordance with section 28 of the Personal Data Act, present his/her request for inspection in a personally signed or otherwise similarly certified document, or visit the registrant personally.