MYDATA 2017 - PROGRAMME TEAM MANUAL
Checklist for the programme team, including all presenters
→ You should have received a SECRET LINK to register with discount price on July 4th in email with title "MyData 2017 Programme Team Registration Link". If you haven’t received this email containing the link yet, get in touch with your session host who will have these links.
→ Note that while you can register after 6 August, the prices also for presenters and friends will go up after that for administrative reasons. For more information on passes and times see here.
→ If you have other questions about registration, our producer email@example.com is more than happy to help.
→ If you wish us to make a booking for you in Tallinn on 29 August, please indicate so when booking your conference pass.
→ We have a limited number of rooms booked at our partner hotels in Tallinn and Helsinki so we recommend that you book as early as possible.
If you have questions that aren’t answered below, please contact our conference producer firstname.lastname@example.org (viivi on Slack).
We also welcome feedback on your experience in the runup to and during the conference here.
Table of Contents
9th of Aug at noon (GMT)
Hard deadline for telling your T-shirt size! http://okf.fi/mydata-t-shirts
All volunteers, all programme team and all core team can request a shirt! (even if you had one earlier)
at 16-17 EEST (GMT+3)
Webinar for all presenters
- tips for all to create brilliant sessions
- Meet your track assistant!
Give your tips for good sessions here:
16 Aug noon EEST (GMT+3)
Strict deadline for final programme freeze: all presentation and session titles and descriptions must be finalised (event guide goes to print after this).
Check your session page from this link: https://mydata2017.org/session-check
Recommended deadline for booking travel from Helsinki to Tallinn for 29 Aug if needed.
Organising team travel on the 21:30 Viking Line service from Katajanokka.
Informal get-together for all conference-goers is hosted in Tallinn from 19:00 onwards (details below).
Deadline for submitting the presenter materials and permissions form.
All presenters must fill out this form.
Programme in Tallinn finished by 16.00 after which shuttle bus service will transport conference-goers from the conference venue to the port of Tallinn Terminal A. Pick up your boarding pass from the info desk before the final session in Tallinn begins at 15.00.
Remember to bring your luggage to the conference venue in the morning! A secured area for storage is provided.
The MyData 2017 programme is divided into 12 thematic tracks and curated by track teams including the track facilitator, track hosts, presenters within the track sessions, and a track assistant. Thematic tracks as a rule have multiple separate sessions and in order to share the responsibilities, track teams assign a dedicated session host for each session.
1. MyData nuts and bolts
2. GDPR – the new black
3. Case studies
4. Ethical processing of MyData
5. Insights to consumer behavior
6. Global landscape
7. Making consent work
8. Roadmap for personal data markets
9. Technical building blocks
10. Design + personal data?
11. Our data
Valerie Peugeot, Minna Ruckenstein, Indrek Ibrus
Track Facilitators (The core programme team)
MyData 2017 is a community-driven event where people who share the same passion come together. We aim to keep any barriers between organisers, presenters, and participants as low as possible and also to keep the costs of attendance at a minimum.
Our presenters and their friends register at the lowest possible price. Until 6 August the price for the entire conference is 300€. Included in the conference pass are light breakfasts, coffee during the day, lunches, as well as the travel from Tallinn to Helsinki on 30 August. (You can find normal prices for all different types of passes here.)
Track and session hosts have access to the hidden passes in our webshop and will provide the links for presenters. These links can be privately shared with friends and colleagues but we ask you kindly not to publish them on forums, email lists, Twitter etc.
Please note that all MyData 2017 participants need to have registered for the event in our webshop. When you arrive at the conference venue, you will check in at the dedicated programme team members’ info desk and receive your name badge which is also your entrance pass to the venue.
We recommend you to register right now, but the deadline for getting the cheaper price is 6 August after which the price of all passes, including the the presenters’ passes, goes up for administrative reasons.
Note that the name of the pass holder can be changed up until 9 August for full conference passes and up until 23 August for Tallinn and Helsinki passes.
Answers to FAQs regarding conferences passes are available here.
If you have not yet done so, fill out the programme team bio form here. Once we have your submission, we’ll add you here as well as to the pages of the individual sessions you’re involved with. If you have submitted the form but can’t find yourself where you should be, contact email@example.com and she’ll be able to assist you. (Adding programme team members to the site happens manually, so please allow us a little time after submitting your form!)
We ask that all programme team members and presenters fill out the form by 14 July.
After submitting your bio email your session host a title of your presentation and optionally also a two-line description which will be added to the session page.
We encourage you to browse the list of programme team members and presenters, visit the session pages, and to get in touch with each other ahead of the conference. If you wish for us to facilitate any introductions we’re happy to help, just email us at firstname.lastname@example.org.
(noon EEST (GMT+3) 16 August)
The title and description of a session are the most important things people consider when selecting which session to attend, so it’s important to be both inviting and informative! We use these on the website and also in the printed event guide.
The conference programme is finalised and the event guide is sent to the printers on Monday 16 August. Before noon EEST (GMT+3) on 16 August, make sure that your presentation title is correct (presenters) and that your session title and description are correct (session hosts). Titles and descriptions can be edited here.
The hard deadline for these edits is Monday, 16 August at noon EEST (GMT+3).
Track facilitators, track and session hosts, and track assistants can help presenters with edits if necessary.
We kindly ask that you submit the presenter materials and permissions form as soon as possible and at the latest on 28 August. We ask that you link to (or upload) presentation materials and indicate whether you give us permission to publish your submitted materials on our website, film your presentation (and possibly livestream it), and publish the recording after the conference.
By default, mainstage sessions are streamed live and all other sessions are filmed, but if you wish for your presentation not to be filmed, indicate this in the permissions form and your request will be honoured. We will provide all presenters copies of their recorded presentations upon request.
There are no restrictions on the format of your presentation materials, but if they involve special tech requirements, please indicate these in the form.
Common presentation facilities including projectors (HDMI connection), screens (wide-screen), and computers will be available in each presentation space at both of the conference venues. We recommend that presenters use the presentation computer provided as we cannot guarantee projector compatibility with all devices. Use the form to alert us if you plan to use your personal device for your presentation and bring your own adapter with you if you have other than HDMI connection.
We have great memories of insightful morning chats at last year’s conference, and so we invite you to breakfast with us and all the other conference-goers before it all kicks off during the conference days.
You can already check out who is coming to the conference in our updating public attendee list. Why not get in touch already now and fix a coffee date in the morning?
Breakfast is served each morning 8:00-9:00 with morning plenary sessions starting at 9:00 sharp.
If you ordered a t-shirt, you can pick it up from info desk starting at lunch time. We won’t hand out t-shirts during registration.
During MyData 2017 the app will be used to communicate the agenda, share insights, and communicate with peers and potential collaborators for all around the world. You’ll also find valuable practical information on locations, session times, and other practicalities. The app will also be used to communicate any changes to the programme if they arise during the conference.
In order to maximise knowledge transfer, we will utilise audience interaction technology with personal computing devices during all the sessions: screen.io.
The session hosts together with the trained track assistants will be primarily responsible for operating the system according to the presenters’ needs and wishes. The system provides for common audience interaction functionalities like polls and a Q&A message wall.
Through screen.io audience contributions are collected anonymously and provided as open data on the conference website after the event. The anonymous data gathered may also be processed by researchers and used in the future personal data management research and dissemination.
Reflecting on the sessions is highly important in order for all to to recognise insights as well as draw conclusions. After all, we want to make it happen and make it right!
To facilitate such reflection, session hosts will conclude each session with the invitation for the audience to answer the following question via screen.io: What was the core lesson learned in this session?
Finally, as the last audience interaction assignment, audience members will peer review selected “lessons learned” on the likert scale. We will introduce this mode of reflection and review in the first plenaries in Tallinn and Helsinki and they will be repeated in all breakout sessions.
The Declaration of MyData Principles will be officially published at MyData 2017. This document will hopefully become widely recognised and many organizations and individuals will sign it. We encourage you to reflect about how our common groundwork laid out in the Declaration relates to your message at MyData2017, and reference these insights in your session.
We compiled in a blog post these general tips for session hosts and presenters. In the MyData conference the key people to help all presenters and session hosts are the team of volunteer topic track assistants who can be reached at email@example.com.
If you want to use the official MyData logos and graphics, you can find them here http://okf.fi/mydata-logo
We have gathered some useful tips for moving around in Tallinn and Helsinki on the conference webpage.
Information regarding accommodation in Tallinn and Helsinki is available on the conference webpage.
Please be aware that a photographer will be going around the venues during sessions. If you absolutely do not wish your picture taken and published in our communications, please inform firstname.lastname@example.org now or the photographer in person during the conference.
We hope that you consider yourself a proud member of the big MyData 2017 team! So make sure that your network also knows about the upcoming event. There are links to useful text bites and images available at the comms deck. We welcome your tweets, likes, shares, mentions, and posts across our social media channels as well as any other ways in which you let people know what an awesome event you’re a vital part of!
This event is created by the community for the community – so please share information about your participation in MyData 2017 among your own professional and/or personal communities to give other people who might be interested in MyData the opportunity to participate as well!